When it comes to office equipment, copiers are something we all encounter regularly. They’re essential in most work environments, which means we interact with them frequently. This frequent use can lead to wear and tear on the machine, and if not handled properly, it can even cause damage. In addition to mechanical issues, human errors—like improper handling or mistakes during operation—can also contribute to problems. Moreover, being close to a copier for long periods may have some negative effects on our health. That’s why today, I want to share some important tips on how to use a copier correctly and safely. One common misconception is that copiers emit a lot of radiation. However, this isn’t entirely true. The real issue lies in the static electricity generated during the copying process, which can lead to the formation of ozone in the air. Ozone reacts with nitrogen in the atmosphere to create nitrogen oxides, which can be harmful when inhaled. These gases may cause coughing, dry throat, and in severe cases, even lung damage or nervous system issues. To minimize these risks, it's important to place your copier in a well-ventilated area. If the room is enclosed, consider using an exhaust fan. You can also add some radiation-absorbing plants nearby, like spider plants or snake plants, to help reduce potential harm. Another key factor affecting the lifespan of a copier is the power supply. Most copiers require a stable voltage between 200V and 240V. If the voltage is too high or too low, the machine might not function properly. If you notice any malfunction while using the copier, turn it off immediately before checking the issue. Leaving it on during troubleshooting can shorten its lifespan and potentially cause more serious problems. If you won't be using the copier for an extended period, it's best to unplug it to save energy. When in use, keep it in energy-saving mode if possible. This helps protect the internal optical components and prolongs the machine's life. Before using the copier, make sure it has been preheated for at least 30 minutes. This helps maintain internal dryness, ensuring smoother performance during copying. When loading paper, always use flat, high-quality sheets. Avoid wrinkled or damaged paper, and don’t overload the tray. Too much paper can lead to jams or multiple sheets being fed at once, which can damage the internal mechanisms and disrupt workflow. Toner is one of the most critical components in a copier. Always monitor the toner level and refill it as needed. Using low-quality toner might seem cost-effective, but it can reduce print quality and even damage the machine over time. Poor-quality toner can also affect your health, so it's wise to invest in reputable brands. Lastly, after using the copier, remember to wash your hands. This simple step helps avoid exposure to toner particles and keeps your workspace clean. By following these guidelines, you can ensure safe, efficient, and long-lasting use of your office copier.

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